Schedule with Copilot: from an email thread to a structured meeting

✅ How to

1. 1The idea: the email that becomes a meetingSchedule with Copilot in Outlook is a feature that automatically turns an email exchange into a meeting. To put it simply: Schedule with Copilot analyzes an email's context and helps create a meeting with the right people, a suitable time slot and a first draft agenda.
2. 2Where to find it in OutlookFrom an email, open the « … » menu (more actions) in the toolbar. Under the « Respond » section, click « Schedule with Copilot ». The option appears right at the message level: no need to copy anything, Copilot starts from the thread in front of you.
   
3. 3What Copilot doesFrom the email thread, Copilot can: ➞ Identify the relevant participants. ➞ Propose a meeting title. ➞ Look for availability. ➞ Suggest a time slot. ➞ Generate an agenda based on the conversation. ➞ Create the Teams invite ready to send. In the screenshot, you can see the result: the thread's participants are pulled in automatically, a title is proposed (« Thunderbolt E-Bike Launch Strategy Planning »), a slot is set, the Teams meeting is turned on and an agenda is generated from the topics discussed in the emails.
4. 4Concrete use caseImagine a 15-email exchange about a VINCI project. Instead of saying « We should have a meeting next week… » and chasing everyone, you click Schedule with Copilot. Copilot pulls the thread's participants, proposes a common slot, generates a Teams invite and creates an agenda from the topics raised in the emails. In a few clicks, the informal discussion becomes a framed meeting.
5. 5What I'd keep in mindThe concrete benefits to remember: ➞ Fewer back-and-forths to find a date. ➞ Agenda generated automatically. ➞ Leverages the email thread's context. ➞ Speeds up meeting organization. ➞ Especially useful when an email exchange gets too long and needs a live discussion.

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