Automate your Copilot watch: a monthly « What's New » generated and sent by Cowork

✅ How to

1. 1The idea: delegate a recurring watchEveryone wants to stay up to date on Copilot news, but nobody has time to read the blog every month, sort it, summarize it and share it. That's exactly the kind of repetitive, multi-step mission Cowork can run on its own. The principle is simple: you write the prompt once, you schedule it to run every month, and Cowork does the work (check, summarize, format, send). You never touch it again.
2. 2Cowork works in plain sightWhile it runs the mission, Cowork stays transparent. In the Workspace you see everything: the scheduled task and its frequency as the input; the generated file as the output (here the HTML email); and the skills Cowork uses at each step. So you keep control: open the output, run the task manually, or adjust the schedule at any time.
   

   Cowork's Workspace: the scheduled task as input, the generated file as output, and the skills it uses.

3. 3What the prompt asks Cowork to doThe prompt to copy below describes a complete, framed mission: ➞ Go to the Microsoft 365 Copilot blog on the Microsoft Community Hub. ➞ Check whether the current month's recap edition, « What's New in Microsoft 365 Copilot | [Month] [Year] », is published (they ship at month's end). ➞ Do not confuse it with a single-feature announcement or a Copilot Studio article. ➞ If this month's edition was already sent, stop. If it isn't published yet, send nothing and retry on the next run.
4. 4A structured, reworded summaryWhen the article is available, Cowork grabs all the content, analyzes it and produces a concise summary in English, reworded in its own words and never copied verbatim. The summary is sorted into two families, which makes it immediately usable: ➞ User Capabilities: the news for business users. ➞ IT Admin Capabilities: what concerns IT, security, compliance and governance. Each line follows the same short format: « Name: one-sentence description ».
5. 5Distribution: a formatted HTML emailThis is where Cowork shines: it doesn't just summarize, it formats. It generates a professional HTML email, compatible with the main mail clients and in your organization's colors. A header with a gold band, the title « What's New in Microsoft 365 Copilot » and the subtitle « Édition [Month] [Year] », an intro line, then the two sections (User and IT Admin), a « Read the full [Month] [Year] update » button pointing to the source article, and a footer with the link, the author and the organization. Below is the actual rendering produced for the June 2026 edition.
   

   The actual rendering generated by Cowork: the branded HTML email for the June 2026 edition, ready to send.

6. 6And in Teams tooThe same summary is posted to two Teams spaces to reach your relays: ➞ The « Microsoft 365 Copilot News » channel of the « Digital Workplace » team (plain text is enough). ➞ The « Copilot Champions Network » group chat, which Cowork finds automatically by name before posting. One prompt, three channels: email for broad reach, Teams for your communities.
7. 7Duplicate handling and schedulingSo the same edition is never sent twice, the prompt asks Cowork to record the month and year once distribution succeeds, then resume watching for the next edition. On scheduling: run the mission once to validate the output, then schedule it to run on a recurring basis (for example on the last days of each month). Since editions ship at month's end, Cowork lands at the right time. And if it finds nothing, it simply waits for the next run.
   

   The scheduled mission in Cowork: recurring monthly run and detailed instructions.

8. 8What to rememberA well-crafted, scheduled Cowork prompt is an entire watch task that disappears from your mental load. You frame the mission once (what to look for, how to summarize, where to distribute, how to avoid duplicates), and every month you get a ready-to-use, branded, multi-channel communication. The same pattern works for any recurring watch: roadmap, Message Center, a product blog. Copy the prompt, adapt the source and recipients, schedule it, and let Cowork keep the rhythm.

Every month, check whether the current month's edition of the article « What's New in Microsoft 365 Copilot | [Month] [Year] » has been published on the Microsoft 365 Copilot blog on the Microsoft Community Hub.

Validation rules:
➞ Only consider the monthly recap edition (not single-feature announcements, not product-specific posts, not Copilot Studio).
➞ If this month's edition has already been distributed, stop immediately.
➞ If it isn't published yet, distribute nothing, note that no publication was found, and check again on the next scheduled run.

When the article is available:
1) Retrieve its full content and analyze the new features.
2) Produce a concise summary in English, reworded in your own words, without ever copying the text verbatim.
3) Structure it into two categories, each line formatted as « Name: one-line description »:
   • User Capabilities: features for business users.
   • IT Admin Capabilities: admin, IT, security, compliance and governance.

Distribution (3 channels):
1) Professional HTML email, compatible with the main mail clients. Subject: « What's New in Microsoft 365 Copilot | [Month] [Year] ». Palette: gold #B4884D, blue #0F6CBD, orange #C7420A. Structure: thin gold top band on white, title « What's New in Microsoft 365 Copilot », subtitle « Édition [Month] [Year] », one intro sentence, « User Capabilities » section, « IT Admin Capabilities » section, a « Read the full [Month] [Year] update » button pointing to the source article, footer (link to the article, author name, organization name). Recipients: the configured distribution list.
2) Teams channel « Microsoft 365 Copilot News » in the « Digital Workplace » team: same summary, plain text, title « What's New in Microsoft 365 Copilot | [Month] [Year] ».
3) Teams group chat « Copilot Champions Network » (find it automatically by name before posting): same summary, same title.

Duplicate handling: after a successful distribution, record the month and year as already sent, prevent any new send of that edition, then resume watching for the next month's edition.

📚 Official sources

• Microsoft 365 Copilot blog (Microsoft Community Hub) ↗

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